ProcureTrail creates an immutable, audit-ready procurement trail for every supplier decision your UK construction business makes — so you're protected if the HSE ever comes knocking.
No credit card required · Free during beta · Built for UK construction
UK construction companies face real criminal liability for poor procurement documentation — not just when something goes wrong on site, but when a regulator asks: "How did you select this contractor, and why?"
The most common CDM prosecution trigger. If you cannot show a documented, reasoned record of why a contractor was appointed, you are exposed — even if nothing went wrong.
Most common prosecution causeCDM Regulation 4 requires clients to verify every contractor's competency before appointment. An email asking "are you CDM-compliant?" and a yes reply does not satisfy this requirement.
£170,000 fine — Oct 2023 caseThe Building Safety Act extends liability for defective premises claims to 30 years retrospectively. A WhatsApp thread from 2026 will not be retrievable in 2056 — and it was never auditable evidence anyway.
30-year retention requiredProcureTrail turns your normal procurement workflow into a legally defensible audit trail — automatically, without extra admin.
Construction-specific RFQ templates pre-mapped to CDM 2015 dutyholder roles. All supplier communication — invitations, questions, bids — happens inside ProcureTrail. No off-system emails mean no gaps in your audit trail.
✓ Addresses #1 CDM prosecution causeSuppliers upload H&S credentials, accreditations, insurance certificates and CDM experience once. You get documented evidence of due diligence for every appointment — satisfying CDM Regulation 4 requirements.
✓ CDM Regulation 4 compliantEvery award decision is recorded with scores, evaluation rationale, approvals and timestamps. The log is locked once signed — cannot be edited retrospectively. Exportable as a structured PDF for HSE inspectors, solicitors or insurers.
✓ BSA golden thread requirementAutomatically detects outlier bids — quotes significantly above or below market benchmarks. Flags anomalies before the award decision. Under CDM, accepting an unusually low bid without documented risk review creates liability.
✓ Defensible award decisionsA lightweight interface for suppliers to receive RFQs, submit quotes and upload documents — no software installation required. Eliminates the last reason for any procurement communication to happen outside the platform.
✓ Zero off-platform communicationRecords retained for seven years as standard, matching the BSA's limitation period for defective premises claims. Architecture supports extended retention for higher-risk projects. Structured export in any format required by regulators.
✓ Building Safety Act compliantThese are not theoretical risks. HSE enforcement data shows prosecutions are active, accelerating, and reach companies of all sizes — including SMBs.
Creates criminal liability for procurement decisions — not just site accidents. Clients must verify contractor competency and document the rationale for every appointment.
Introduced the Building Safety Regulator with prosecution powers. Procurement decisions made today must be retrievable and auditable for up to 30 years.
Real case, October 2023: A client, principal designer and principal contractor were collectively fined £410,000 after a slate tile fell during renovation. The client alone was fined £170,000 for failing to document that suitable contractors were appointed — a procurement documentation failure, not a site accident. In 2022, a company director received a suspended prison sentence alongside a £100,000 company fine for CDM procurement breaches.
ProcureTrail is designed around how UK construction procurement actually works — not how enterprise software thinks it should work.
Use pre-built CDM-mapped templates or customise for your project. Assign dutyholder roles, attach pre-construction information.
Suppliers complete their competency profile once. You get documented evidence of their H&S credentials, accreditations and CDM experience.
All quotes compared and scored inside the platform. Outlier bids flagged automatically. Evaluation criteria documented before the decision is made.
Award decision recorded, signed and locked. PDF generated for HSE, insurers or solicitors. Stored securely for 7+ years. Done.
ProcureTrail is currently in beta with a select group of UK construction companies. Here's what they're telling us.
"We had an HSE notice last year asking to see our supplier selection records for a completed project. We spent three days digging through emails. With ProcureTrail, that would have been a two-minute export."
"Our insurers now ask to see procurement documentation before agreeing to cover us for larger jobs. Most of our competitors can't provide it. ProcureTrail is turning our compliance process into a competitive advantage."
"I'm a procurement manager without a formal CDM background. The structured evaluation framework means I can produce a selection record that actually stands up to scrutiny — even when I'm the one making the decision."
Compare the monthly subscription cost to the average CDM prosecution fine of £85,000. The maths are straightforward.
Join the waitlist. Get free beta access. Be protected before you need to be.
No credit card required · Free during beta · Built for UK construction SMBs